3/12/20242 min read

Dear Parents/Guardians,

We hope this memo finds you well. We are writing to address an important matter regarding late pick-ups from our daycare center. It has come to our attention that there has been a significant increase in instances of late pick-ups, resulting in disruptions to our staff schedules and inconvenience for both the children and our team.

We understand that unforeseen circumstances can sometimes lead to delays in picking up your child. However, it is imperative to emphasize the importance of adhering to the agreed-upon pick-up times. Our operating hours are designed to accommodate the needs of working parents, and our staff members strive to maintain a safe and nurturing environment for all children in our care.

As outlined in our daycare policies, late pick-up fees are applied at a rate of $1.00 per minute beyond the scheduled pick-up time. These fees are not negotiable and are due either on the same day or the following day. We kindly remind all parents/guardians to honor this commitment by ensuring prompt payment of any accrued late pick-up fees.

Here are a few reasons why timely payment of late pick-up fees is crucial:

  1. Fairness and Equity: Paying late pick-up fees ensures fairness and equity among all families utilizing our daycare services. It prevents undue burden on our staff and ensures that resources are allocated efficiently.

  2. Staff Compensation: Our dedicated staff members go above and beyond to provide quality care for your children. Timely payment of late fees helps us compensate them fairly for their additional time and effort spent beyond regular operating hours.

  3. Maintaining Operations: The revenue generated from late pick-up fees contributes to the operational costs of running our daycare center. These funds support various aspects of our program, including staff wages, facility maintenance, and educational resources.

  4. Enforcement of Policies: Adhering to our late pick-up policy reinforces accountability and responsibility among parents/guardians. It sets a precedent for mutual respect and cooperation within our daycare community.

We understand that circumstances may arise unexpectedly, and we are committed to working with families to address any challenges they may encounter. However, consistent adherence to pick-up times is essential for the smooth functioning of our daycare center and the well-being of all children in our care.

We appreciate your cooperation and understanding in this matter. If you have any questions or concerns regarding our late pick-up policy, please do not hesitate to contact our administration team.

Thank you for your continued support.

a snowman sitting next to an alarm clock
a snowman sitting next to an alarm clock